[Full Name] Current Job Title: [e.g., Shift Supervisor] Employee ID: ________
In terms of Section 16.1 of the Occupational Health and Safety Act [Insert Applicable Act & Year, e.g., Act 85 of 1993]
NOW THEREFORE, the Employer hereby appoints the Appointee to act as the designated representative for the following specific functions. ohs act 16.1 appointment letter template
The Most Dangerous Letter in Your Business: Drafting the OHS Act Section 16.1 Appointment Letter
☐ The [e.g., Main Assembly Warehouse, Building B] ☐ Specific Process: [e.g., Lockout/Tagout for Hydraulic Press #4] ☐ Specific Shift: [e.g., Night Shift, 22:00 – 06:00] [Full Name] Current Job Title: [e
WHEREAS the Employer is legally obligated to ensure a workplace that is safe and without risk to health; WHEREAS the Employer cannot personally perform all required duties; WHEREAS the Appointee has demonstrated competence as defined by [Regulation/Standard, e.g., OHS Regulation 5.1];
a) Approve budget expenditures for safety equipment. b) Hire or fire employees for safety violations (may only recommend). c) Assume responsibility for engineering controls or structural building safety. But under the Occupational Health and Safety Act
If you are a CEO, Managing Director, or sole proprietor, you cannot personally sign off on every risk assessment, every confined space entry, or every lockout/tagout procedure. You have to delegate. But under the Occupational Health and Safety Act (specifically Section 16.1), when you delegate a duty, you do not delegate the liability.
I acknowledge receipt of this letter and agree to fulfill the duties described within my scope of competence. Signature: ____________________ Date: ____________________
The Appointee is authorized to: